How to download Google Workspace invoices

Download the monthly invoice

1. 1

   Open Payment accounts

   Sign in to the Google Admin console and go to MenuBillingPayment accounts.

   admin.google.com
2. 2

   Click View invoices

   Next to your subscription, click View invoices. Your two most recent invoices are listed under Documents.

3. 3

   Choose PDF or CSV

   Under Documents, click the invoice number for the format you want. CSV Invoice downloads a CSV file. PDF Invoice offers Download, or Regenerate invoice with updated information if you changed your billing details.

   The PDF can appear up to a week after the CSV. An April invoice, for example, is ready after May 1.

4. 4

   Find older invoices

   Use the date range drop-down at the top right, next to the calendar icon, to go back to earlier months. The Print icon opens a printable version.

Print a payment receipt

The receipt shows a single payment, which the monthly invoice usually doesn’t.

1. 1

   Open the transaction list

   Go to BillingPayment accounts and click View invoices next to your subscription. Pick a date range from the drop-down at the top of the list.

2. 2

   Open the payment link

   Find the payment and click its payment link in the Description column. A window opens with a printable receipt. Print it with your browser’s Print command, or save it as a PDF from the print dialog.

Export all transactions to CSV

1. 1

   Filter the transactions

   In View invoices, choose a date range at the top right. Optionally, next to All transactions, pick a type such as Payments.

2. 2

   Download or print

   Click the Download icon at the top right of the list to get a CSV of the transaction details, or the Print icon for a printable list.

Fix the name, address or tax ID on invoices

1. 1

   Open payment settings

   Go to BillingPayment accounts. Next to your subscription, click MoreView payment settings.

2. 2

   Edit the business name and address

   Click the edit icon next to Organization Address or Business name and address, update it and click Save. The new details appear on receipts and invoices generated after the change.

   You can’t change the country of a billing account; it is set once when the account is created.

3. 3

   Add a tax ID or VAT ID

   In the same settings, find the tax info section for your region (<Region name> tax info), click Edit, enter the ID and click Save. Sole proprietors with a taxpayer ID first select the Individual Entrepreneur tax status.

   knowledge.workspace.google.com/admin/billing/update-your-tax-information
4. 4

   Regenerate the PDF

   Back in View invoices, click the PDF Invoice number and choose Regenerate invoice with updated information. It updates details such as address, PO number or VAT ID, not payments or credits.

   Not available for accounts in India. Elsewhere, if the option is missing, contact Google Workspace support.

Which billing setup you have

Invoice or receipt: which one to file

The monthly invoice summarizes what you were charged for the month. Google notes that payments generally don’t appear on invoices, except in certain regions, so the payment receipt is the document that shows the card or bank charge itself.

Many people file both: the invoice for the expense and the receipt for the payment. If your accountant only wants one, ask which.

VAT in the EU

Customers with an EU address are billed by Google Ireland Ltd. Invoices show your payments, Google’s VAT ID and your VAT ID if it is in your billing profile. If your business is in an EU country other than Ireland, VAT isn’t included and you may need to self-assess it at your country’s rate. For other countries, Google points to its Taxes in your region page.

Before you cancel

Google recommends downloading your invoices and printing your payment receipts before you delete your organization’s Google account or a paid subscription.

Questions

When is my Google Workspace invoice available?

After the first day of the following month. An April invoice is ready after May 1. The CSV comes first; the PDF can take up to a week longer.

I don’t see Billing in the Admin console.

You need the Billing management privilege. Ask a super admin to grant it, or to download the invoices for you.

I changed our address. Can I fix last month’s invoice?

An address change applies to documents generated after it. For an existing invoice, try Regenerate invoice with updated information under PDF Invoice. If the option isn’t there, contact Google Workspace support.

Why doesn’t the invoice show my card payment?

Payments generally don’t appear on Workspace invoices, except in certain regions. Print the payment receipt from the Description column of the transaction list instead.

We have an invoiced account. How do we change the name on invoices?

On invoiced billing accounts the business name and address can’t be edited in the Admin console. Contact your Google sales representative or Google Workspace support. The same goes for adding a tax ID.