A folder of invoices in, a clean Excel ledger out

What goes in

• PDF invoices and receipts, including PDFs that hold several invoices (they are split)
• Photos and scans (JPG, PNG, HEIC, WEBP, TIFF), read with on-device text recognition
• ZIP archives and whole folders
• Saved emails (.eml) and Gmail exports from Google Takeout (.mbox)

What comes out

• Each original renamed to date_vendor_amount and filed into year/month folders, such as 2026/2026-09
• A ledger row per invoice: date, vendor, invoice number, category, original amount and currency, the amount in your home currency and the source file
• Excel export with ledger, monthly, vendor and category sheets; a CSV; and a ZIP of the receipts for any period (paid plans)
• Ledger.xlsx kept up to date inside your Paidwhere folder (paid plans)

Checked, not guessed

Every value is tied to the line on the page it was read from. When a value is missing, can’t be confirmed on the page, or the subtotal and tax don’t add up to the total, the invoice goes to a short “Needs a look” list instead of straight into your totals.

Read on your computer

PDF text and on-device text recognition (Apple Vision on Mac, Windows’ built-in OCR) do the reading. Pages the built-in reader can’t handle can be read by an AI reader: only that page’s text is sent, and Paidwhere doesn’t store it. Your files and ledger stay in a folder you choose.

Questions

Is there a free way to try it?

Yes. The free Invoice to CSV converter on this site turns digital invoice PDFs into a CSV in your browser, with no account and no upload. The app’s Free plan reads 30 pages a month and files them into folders; Excel and CSV exports come with a paid plan.

Does it work on Windows?

Yes. The Mac and Windows apps work the same way: a folder on your computer, read on your computer. Both are coming soon.