Paidwhere vs. a hand-built spreadsheet
Most freelancers and small teams start with a spreadsheet. It is free and flexible. It also depends on you typing every invoice correctly and keeping the files somewhere you can find them.
Where a spreadsheet is fine
- A handful of invoices a month
- One currency
- You never need to find the original file again
Where it breaks down
- Typing dates and totals by hand invites mistakes, and nothing checks them
- The row and the PDF live in different places
- Duplicates from email and downloads slip in
- Foreign invoices need a separate exchange-rate lookup
What Paidwhere adds
- Reads each invoice on your computer and ties every value to the line it came from
- Renames and files the original into a year/month folder next to the ledger
- Removes duplicates and converts currencies on the invoice date
- Answers questions like “how much on software this year?”
- Exports to Excel anyway (paid plans), so you can keep your spreadsheet if you like it
Invoices that file themselves
Paidwhere for Mac and Windows reads invoices on your computer and files them into year/month folders with a ledger. Coming soon.