Paidwhere

Get your receipts out of email

Bring in the receipts you already have once, then let new ones arrive on their own. Paidwhere reads every message and attachment on this computer.

Gmail

Mail you already have

About 10 minutes, once. Google Takeout downloads just your receipt emails as one ZIP.

  1. 1

    Find your receipts in Gmail

    Paste this into the Gmail search box and press Enter. Tick the box at the top, then click “Select all conversations that match this search”.

    (category:purchases OR (has:attachment (invoice OR receipt OR 영수증 OR 청구서 OR 領収書))) -"test mode" -subject:test -sandbox
    Find your receipts in Gmail
  2. 2

    Label them “Receipts”

    Click the label icon, choose Create new, name it Receipts and click Create. Every selected email gets the label.

    Label them “Receipts”
  3. 3

    Choose Mail in Google Takeout

    Open Google Takeout, click Deselect all and tick Mail only. Then click “All Mail data included”.

    takeout.google.com
    Choose Mail in Google Takeout
  4. 4

    Keep only the Receipts label

    Untick “Include all messages in Mail”, tick Receipts, click OK, then Next step.

    Keep only the Receipts label
  5. 5

    Export once, as a ZIP

    Leave Export once and .zip as they are and click Create export. A few hundred receipts usually take a few minutes.

    Export once, as a ZIP
  6. 6

    Download from the email

    Google emails you when the export is ready. Click Download your files to save the ZIP. The link expires after a week.

    Download from the email
  7. 7

    Hand the ZIP to Paidwhere

    With Downloads watching on, it is filed as soon as it lands. Otherwise click Import mail or ZIP in the sidebar, or drop it on the window. Emails that are not receipts are skipped, and you get one notification when it is done.

    Hand the ZIP to Paidwhere

New receipts, automatically

Coming soon

A Gmail filter forwards only the emails that look like receipts to your Paidwhere address. Nothing else leaves your mailbox.

Your Paidwhere forwarding address opens with the public release. Until then, use “Mail you already have”: it works today.

  1. 1

    Copy your Paidwhere address

    In Paidwhere, open Settings › Mail forwarding and copy your address.

    Copy your Paidwhere address
  2. 2

    Open Gmail forwarding settings

    In Gmail, click the gear, See all settings, then the Forwarding and POP/IMAP tab, and click Add a forwarding address.

    Open Gmail forwarding settings
  3. 3

    Paste the address

    Paste your Paidwhere address and click Next, then Proceed.

    Paste the address
  4. 4

    Enter the confirmation code

    The code Gmail sends shows up in Paidwhere right away. Paste it and click Verify. Keep “Disable forwarding” selected so only the filter below forwards mail.

    Enter the confirmation code
  5. 5

    Create a receipts filter

    Click the options icon in the search box, paste this into “Has the words” and click Create filter.

    (category:purchases OR (has:attachment (invoice OR receipt OR 영수증 OR 청구서 OR 領収書))) -"test mode" -subject:test -sandbox
    Create a receipts filter
  6. 6

    Forward matches to Paidwhere

    Tick “Forward it to”, pick your Paidwhere address and click Create filter. New receipts reach your ledger within minutes.

    Forward matches to Paidwhere

Outlook

Mail you already have

Outlook on the web has no bulk export, so you save the emails as files.

A few emails

  1. 1

    Save an email as a file

    Open the receipt, click … and choose Save as. You get an .eml file; drop it on the Paidwhere window.

    Save an email as a file

Many emails

  1. 2

    Find them and forward as attachments

    Search for the words below, select all results, right-click and choose Forward as attachment. Send it to yourself.

    invoice OR receipt
    Find them and forward as attachments
  2. 3

    Download them in one go

    Open the email you sent yourself and click Download all. You get one ZIP; give it to Paidwhere and every email inside is read separately.

    Download them in one go

New receipts, automatically

Coming soon

An Outlook rule forwards only receipt emails to your Paidwhere address.

Your Paidwhere forwarding address opens with the public release. Until then, use “Mail you already have”: it works today.

  1. 1

    Copy your Paidwhere address

    In Paidwhere, open Settings › Mail forwarding and copy your address.

    Copy your Paidwhere address
  2. 2

    Open Rules

    Click the gear, then Mail › Rules, and click Add new rule.

    Open Rules
  3. 3

    Set the condition and the address

    Condition: Subject includes invoice, receipt. Action: Forward to your Paidwhere address. Click Save. Some accounts have automatic forwarding turned off by Microsoft; if so, use “Many emails” above.

    Set the condition and the address

Other mail

Any other mail app

Paidwhere reads saved emails (.eml), mailbox exports (.mbox) and ZIPs of either.

  1. 1

    Apple Mail (Mac)

    Select the emails and drag them into the Paidwhere Inbox folder. For a whole mailbox, choose Mailbox › Export Mailbox and drop the exported .mbox on the Paidwhere window.

  2. 2

    Thunderbird

    Select the emails and drag them to your desktop to get .eml files, then drop those on Paidwhere.

  3. 3

    Yahoo, iCloud, Proton and others

    Save the emails as .eml, or download a folder as .mbox or ZIP, and drop it on Paidwhere.

Paidwhere never asks for your email password and never signs in to your mailbox. You hand it files, or forward only the messages you choose.
Screens show sample data and may look slightly different from yours.